Seasonal hire
Seasonal Hirers are those groups or individuals hiring the same Council venues 10 or more times per calendar year with a Seasonal Hire Agreement (unless otherwise specified within Fees and Charges).
Seasonal Hire is by application only for each calendar year. Seasonal hire bookings will not be accepted for Friday after 5pm or on Saturday and Sunday, unless otherwise specified.
Seasonal Hirers who cancel three consecutive months, will forfeit the remainder of their bookings and time slot.
Hirers who have been granted permission to use a storage area within a venue are to provide Council a key or code to enable access to all storage areas, both internal and external. It is a requirement of the Hirer to ensure no chemicals, dangerous and/or flammable goods are store on Council managed property at any time. Council cannot guarantee storage facilities for Hirers and historical arrangements may change with prior notification from Council. Council reserves the right to review the allocation of storagefor Hirers at any time. In such instances, a minimum of four (4) weeks notice will be provided to the hirer.
Both seasonal and regular hire bookings are non-transferable and Council does not accept tentative bookings or alterations. The Seasonal Hire fee and Not For Profit fee apply to yearly, Seasonal Hire Agreements only. Fees for Seasonal Hire vary between venues and are calculated and invoiced in advance on a monthly basis.
Payment of a seasonal hire application processing fee is required prior to commencing hire – see Fees and Charges.
Not for Profit - Seasonal Hire
A Not for Profit organisation is defined by the Australian Charity and Not for Profit Commission (ACNC) as ‘An organisation that does not operate for the profit, personal gain or other benefit of particular people’.
If your organisation would like to request the Not for Profit fee, evidence of registration with the ACNC must be enclosed with the seasonal hire application to vmt@hornsby.nsw.gov.au.
Please note, unless otherwise stated, the Not for Profit rate, can only be applied to bookings that occur on weekdays prior to Friday 5pm.
Do you require Public Liability Insurance to hire a Council Community Venue?
The hirer must arrange public liability insurance for not less than $20,000,000 for the duration of the hiring activity. Private insurance arrangements are to be organised if the hirer or third party:
- Is a sporting body, registered club, association, corporation or incorporated body.
- Is undertaking a commercial or profit-making activity.
Individuals or community groups who are not undertaking the activities mentioned above, will be covered up to $20,000,000 by Council’s Regular Hirers Public Liability Policy.
Hirers should note that a two thousand dollar ($2,000.00) excess is applicable to Council’s Regular Hirers Public Liability Policy. Where any claim for property damage or personal injury is made against this Policy, this excess of $2,000.00 is payable by the hirer.
Hirer’s employing professionals, i.e. fairies, catering, disc jockeys and the like, should make enquiries to establish they also have adequate public liability cover in effect.
Special conditions may be imposed for some types of events including, but not limited to additional security requirements, traffic control plans, high risk conditions, safe work method statements and/or event safety plan.
Public liability insurance must be in the same name as recorded on the booking. Should a hirer’s public liability insurance policy expire during the term of hire, it is the hirer’s responsibility to ensure continuity of cover for the entire hire period. A lapse of insurance constitutes a breach of the General Conditions of Hire Community Venues. Council may at any time request evidence of such public liability cover.
For a more detailed explanation of Conditions, please read through the General Conditions of Hire Community Venues.
To apply as a Seasonal Hirer with Hornsby Shire Council, please review features and suitability within our network of community venues and contact the Venue Management Team through email via vmt@hornsby.nsw.gov.au or phone 9847 6050.